A Standardized Workflow Framework for Building Construction Project Management: Phase-Linked Controls for Reliable Delivery

Authors: Atul Prakash Lad

DOI: https://doi.org/10.37082/IJIRMPS.v13.i6.232880

Short DOI: https://doi.org/hbkqnp

Country: United States

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Abstract: Building projects routinely experience avoidable cost growth, schedule slippage, rework, and closeout delays because project management (PM) workflows are fragmented across phases, decision authority is inconsistently enforced, and teams often build from drifting or unofficial information. This paper proposes a standardized, building-focused workflow framework that converts common PM activities into a reliability system built on enforceable controls rather than informal best practices. The framework is operationalized through (1) six workflow modules spanning preconstruction through turnover, written as repeatable purpose-to-handoff procedures; (2) an artifact dictionary that defines a minimum viable set of control instruments (logs, registers, gates, and evidence indexes) with required fields and control rules; and (3) a failure-mode control matrix that models recurrent “traceability breaks” as auditable breakdown points where downstream work proceeds without stable decision records or verifiable closure evidence. Each failure mode is mapped to a minimum control pack composed of a required log entry with ownership and timestamps, an approval gate, a decision cadence, escalation thresholds, and closure-evidence requirements. The framework is tool-agnostic and can be implemented in spreadsheets or PMIS platforms. By linking phase outputs to next-phase controls and making governance and version control explicit, the proposed approach aims to reduce decision latency, limit unpriced change accumulation, improve inspection closure discipline, and stabilize turnover readiness under typical building delivery constraints.

Keywords: Construction project management; standardized workflow; governance; control artifacts; traceability; failure modes; change management; procurement scheduling; RFI management; submittal control; document control; closeout readiness.

Paper Id: 232880

Published On: 2025-12-09

Published In: Volume 13, Issue 6, November-December 2025

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