Scaling Mentorship: A Framework for High-Fidelity Feedback Loops in Rapidly Expanding Engineering Organizations

Authors: Somraju Gangishetti, Vivek Jain

DOI: https://doi.org/10.37082/IJIRMPS.v14.i1.232940

Short DOI: https://doi.org/hbphz7

Country: United States

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Abstract: Rapid organizational growth stresses mentoring systems: mentor bandwidth collapses, feedback becomes inconsistent, and new hires experience “silent failure” where issues surface too late. This paper proposes HFFL—a High-Fidelity Feedback Loop framework for scaling mentorship in engineering organizations while preserving feedback quality, psychological safety, and measurable outcomes. HFFL formalizes mentoring as a multi-loop control system: (i) micro-feedback loops embedded in daily execution, (ii) meso-loops across weeks and projects, and (iii) macro-loops tying mentorship to organizational health signals (quality, delivery predictability, retention, and internal mobility). We introduce a reference architecture, role topology, instrumentation model, and operating cadence, and we present detailed case studies across a hypergrowth product org, a platform engineering group, and a globally distributed micro-frontend organization. We evaluate the framework using fidelity metrics (specificity, actionability, timeliness, and calibration), show practical templates for implementation, and outline future research directions including AI-assisted feedback summarization, fairness auditing, and mentorship routing optimization.

Keywords: mentorship scaling, feedback loops, engineering management, organizational design, onboarding, performance enablement, sociotechnical systems.

Paper Id: 232940

Published On: 2026-02-15

Published In: Volume 14, Issue 1, January-February 2026

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